ACCESSSSSSSS !!

 

What Does Microsoft Access Mean?

Microsoft Access is a pseudo-relational database engine from Microsoft. It is part of the Microsoft Office suite of applications that also includes Word, Outlook and Excel, among others. Access is also available for purchase as a stand-alone product. Access uses the Jet Database Engine for data storage.

Access is used for both small and large database deployments. This is partly due to its easy-to-use graphical interface, as well as its interoperability with other applications and platforms such as Microsoft’s own SQL Server database engine and Visual Basic for Applications (VBA).

The Solution:  Store Related Information Together, Eliminate Duplication

The value any database can provide is to store related information in one place, and then let you connect various different things together (sometimes called "entities" in database speak).  You store one version of the truth for any given thing, like a client, a DVD, or an order.  Some of the major benefits to using a database are:

1. Fewer errors and inconsistencies.  Maintaining one version of the truth for the things you need to track minimizes the potential for duplication, errors, and inconsistent values.  In the Excel example above, customer names, contact phone numbers, and product names are misspelled, transposed, and abbreviated in different forms.  Imagine trying to create a report or graph in Excel that shows an accurate picture of your sales or other key performance indicators.
2. Higher productivity.  You and others working in your database need only change a single record and all other related things in your database will automatically "see" the change.   In our Excel example, you would need to change every occurrence of a customer's name.  Find and replace wouldn't necessarily catch that a customer's name is spelled six different ways.  In a database, there is only one customer record to change.  Every other record (orders, contacts, etc) that relates to that customer record will never need to change because they are joined to the customer.